Training Objectives:
- Define the role of a Project Manager
- Understanding project phases, methodologies (Agile, Waterfall, etc.)
- Develop project plans, define scope and requirements
- Able to develop strategies for change management and impact assessment in projects
- Able to learn how to identify and engage stakeholders effectively
- Define the role of a Business Analysts and its impact to a project
- Able to gather, analyze, and document requirements
- Equipped with tools and techniques for process mapping and documentation (develop process maps and workflow)
- Able to analyze data collected, develop requirements and recommend solutions
Learning Outcomes:
1. Participants will learn how to conduct gap analysis, impact analysis, and feasibility studies to assess business needs
2. Participants will learn how to engage and manage stakeholders, ensuring clear communication and alignment throughout the project, including testing and continuous feedback
3. Participants will have a solid understanding of core business analysis and project mgt methodologies, including AGILE (Scrum, Kanban, Lean, Extreme Programming XP, Adaptive Project Framework)
4. Participants will develop the skills to manage project scope effectively, handle changes in project requirements, and set precise requirements
5. Participants will learn to use process modeling tools (e.g., BPMN, flowcharts) to analyze business processes and suggest improvements
Day 1: Foundations of Business Analysis & Project Management
Module 1: Introduction to Project Management & Business Analysis
- Defining the roles of Project Managers and Business Analyst
- Key responsibilities and impact on project success
- Differences and collaboration between Project Management and Business Analysis
Module 2: Understanding Project Phases & Methodologies
- Overview of project lifecycle: Initiation, Planning, Execution, Monitoring, and Closure
- Comparing Agile, Waterfall, Hybrid methodologies
- Deep dive into Agile frameworks: Scrum, Kanban, Lean, XP, Adaptive Project Framework
- Case study: Selecting the right methodology for different projects
Module 3: Project Planning & Scope Management
- Developing a project plan: Goals, timelines, and deliverables
- Defining scope and managing scope creep
- Writing effective project charters and requirements documents
- Hands-on exercise: Creating a project scope statement
Module 4: Stakeholder Engagement & Communication
- Identifying and categorizing stakeholders
- Strategies for effective stakeholder communication and alignment
- Ensuring continuous feedback loops and engagement throughout the project
- Workshop: Developing a stakeholder communication plan
Day 2: Advanced Business Analysis & Change Management
Module 5: Business Analysis Techniques & Requirement Gathering
- Techniques for gathering business requirements:
- Interviews, workshops, surveys, focus groups
- User stories, use cases, and personas
- Analyzing and prioritizing requirements
- Hands-on exercise: Writing effective business requirements
Module 6: Gap Analysis, Impact Analysis, & Feasibility Studies
- Conducting a Gap Analysis to identify business needs
- Assessing the impact of changes on business operations
- Performing feasibility studies to evaluate project viability
- Case study: Applying gap and impact analysis to real-world scenarios
Module 7: Process Mapping & Business Process Improvement
- Introduction to process modeling tools (BPMN, flowcharts)
- Creating workflow diagrams and process maps
- Identifying inefficiencies and proposing business improvements
- Hands-on activity: Developing process maps for a business scenario
Module 8: Managing Project Changes & Ensuring Continuous Feedback
- Best practices for handling evolving project requirements
- Change management strategies and impact assessment
- Iterative testing and continuous feedback loops in projects
- Workshop: Implementing an Agile change request process
- Final Wrap-Up & Action Planning (30 Minutes)
- Recap of key concepts and takeaways
- Individual action plans for applying skills in real projects
- Q&A session