Course Code: timemgnt
Duration: 7 hours
Overview:

Objectives and Outcomes:


By the end of this training workshop participants will be able to:

  • Understand the importance of organization
  • Self-manage and plan schedules, calendar, and tasks
  • Use effective Time Management methods and techniques
  • Learn cutting-edge management techniques to make more progress, in less time
  • Know the Time Management Does and Don’ts
  • Use the Time Management best Practices at the workplace
  • Delegate effectively the tasks and projects
  • Define values, goals, targets and priorities
  • Plan workloads and take a positive approach to decisions
  • Develop a workable balance between being reactive and proactive
  • Manage tasks from a prioritization perspective
  • Plan and execute tasks focusing on the delivering result

Overview and Methodology:


This activity-based learning workshop will be delivered using various methodologies. The course workshop is designed to be interactive and participatory through its learning tools.
Learning tools will include, but not limited to, a mix of the following within the workshop, based on the relevant content: Role Plays, Individual Activities, Group Activities, Round-Table Discussions, Group Debates, Group Judging Panels, Self-Assessments, Feedback, Active-Learning Slides, Case Studies (Videos), and Case Studies (Experience Sharing Activities).

Course Outline:

Module 1 – Introduction to Time Management
• Your Typical Workday
• Mind mapping Tool
• What is the Quality of an Hour?

Module 2 – Time Management Pillars s
• What are the 3 Pillars of Time management?
• Time Thieves

Module 3 – Time Management Tools & Techniques
• What is the cost of being disorganized?
• Time-Management Organization Tools & Techniques
o Post-it Technique
o Pause Technique
o Setting Internal NYR Codes
o Touch-it Once Rule
o 8 PART SMART TARGETS
o Pomodoro Technique
o Swiss Cheese Method
o Impact Effort Matrix
• Self and Distraction Management

Module 4 – Setting SMART Goals
• Reaching Consensus
• Building an Agreement
• Setting the Terms of the Agreement

Module 5 – Prioritizing Your Time
• The 80/20 Rule
• The Urgent/Important Matrix
• Being Assertive

Module 6 – Planning Wisely
• Creating Your Productivity Journal
• Maximizing the Power of Your Productivity Journal
• The Glass Jar: Rocks, Pebbles, Sand, and Water
• Chunk, Block, and Tackle
• Ready, Fire, Aim!

Module 7 – Tackling Procrastination
• Why We Procrastinate
• Nine Ways to Overcome Procrastination
• Eat That Frog!

Module 8 – Crisis Management
• When the Storm Hits
• Creating a Plan
• Executing the Plan
• Lessons Learned

Module 9 – Organizing Your Workplace
• De-Clutter
• Managing Workflow
• Dealing with E-mail
• Using Calendars

Module 10 – Delegating Made Easy
• When to Delegate
• To Whom Should You Delegate?
• How Should You Delegate?
• Keeping Control
• The Importance of Full Acceptance

Module 11 – Setting a Ritual
• What is a Ritual?
• Ritualizing Sleep, Meals, and Exercise
• Example Rituals
• Using Rituals to Maximize Time

Module 12 – Meeting Management
• Deciding if a Meeting is Necessary
• Using the PAT Approach
• Building the Agenda
• Keeping Things on Track
• Making Sure the Meeting Was Worthwhile

Module 13 – Alternatives to Meetings
• Instant Messaging and Chat Rooms
• Teleconferencing
• E-Mail Lists and Online Groups
• Collaboration Applications

Module 14 – Brief Meditation for Well Being Session
Summary of Training, Feedback, and Certificates Awarding