Excel for Inventory, Budgeting, and Data Analysis

• An understanding of basic spreadsheet concepts
• Familiarity with file management and data entry
• Prior exposure to business or inventory processes

Audience

• Inventory and purchasing staff
• Operations or logistics analysts
• Finance or administrative personnel

Excel is a widely used spreadsheet application for data organization, analysis, and automation.

This instructor-led, live training (online or onsite) is aimed at intermediate-level Excel users who wish to apply Excel for inventory control, budgeting, reporting, and automation using real-world datasets.

By the end of this training, participants will be able to:

• Use formulas such as SUMIF, IF, VLOOKUP, and SUMIFS for inventory and purchasing scenarios.
• Handle and analyze large datasets of 5,000+ rows efficiently.
• Create and interpret pivot tables for monthly and accumulated tracking.
• Automate repetitive reporting tasks using macros.
• Track material purchases versus consumption with structured templates.

Format of the Course

• Interactive lecture and discussion.
• Lots of exercises and practice.
• Hands-on implementation in a live-lab environment.

Course Customization Options

• To request a customized training for this course, please contact us to arrange.

Initial Skills Assessment and Review

• Participant Excel skills check
• Warm-up activities with functions and navigation
• Review of key concepts for structured datasets

Budgeting for Purchases and Report Generation

• Creating basic and dynamic budget templates
• Tracking costs and purchase quantities
• Creating purchase summary reports

Formulas for Inventory and Cost Calculations

• Using IF, SUMIF, SUMIFS for logic-based analysis
• Applying VLOOKUP for referencing item details
• Combining formulas for cost-per-unit and supplier-level insights

Handling and Analyzing Large Datasets

• Working with 5,000+ rows and multiple columns
• Sorting, filtering, and conditional formatting
• Using Excel Tables for dynamic range referencing

Building Purchase Lists and Supplier Reports

• Creating structured input sheets by supplier
• Linking inventory, quantity, and cost fields
• Summarizing by category or raw material

Practical Inventory Tracking Exercise

• Simulating consumption vs. purchase (e.g., 1,000 vs. 900 bags of sugar)
• Reconciling usage data with purchase logs
• Highlighting discrepancies and generating alerts

Pivot Tables for Reporting and Analysis

• Creating pivot tables by month, item, or supplier
• Filtering, grouping, and custom summarization
• Building dashboards with slicers and timelines

Automating Reports with Macros

• Recording and editing basic macros
• Automating repetitive tasks (e.g., monthly material consolidation)
• Running macros for data refresh and report generation

Summary and Next Steps