ChatGPT for Report Summarization and Briefing Preparation

• An understanding of internal reports, meeting notes, or policy documents
• No prior experience with ChatGPT or AI tools required

Audience

• Analysts
• Program managers
• Executive support staff

ChatGPT is a powerful AI assistant that can help public sector teams summarize lengthy documents and generate clear, structured briefings for leadership or stakeholder communication.

This instructor-led, live training (online or onsite) is aimed at government professionals with limited or no prior experience using AI who routinely work with reports and wish to enhance the way they summarize, synthesize, and transform information into clear, meeting-ready formats.

By the end of this training, participants will be able to:

• Use ChatGPT to extract and summarize key insights from complex documents.
• Transform raw content into executive summaries, memos, and briefings.
• Refine summaries for clarity, tone, and purpose.
• Apply safe and effective prompting for government reporting workflows.

Format of the Course

• Interactive lecture and discussion.
• Hands-on use of ChatGPT in sample government scenarios.
• Guided exercises focused on summarization, briefing, and communication workflows.

Course Customization Options

• To request a customized training for this course based on your department's workflows or internal tools, please contact us to arrange.

Introduction to AI-Powered Summarization

• How ChatGPT processes and summarizes information
• Document types commonly used in government work
• Understanding AI output limitations and refinement needs

Summarizing Reports and Briefing Materials

• Generating concise summaries from policy or research reports
• Distilling findings from technical or analytical documents
• Formatting content for executive-level review

Summarizing Meetings and Consultations

• Transforming meeting notes and transcripts into action items
• Highlighting key decisions and unresolved points
• Preparing summaries for internal communications or follow-up

Prompting for Better Results

• Prompt structures for summarization and rewriting
• Examples of role-based and outcome-oriented prompts
• Iterative prompting to improve summary output

Tailoring Tone, Style, and Structure

• Adapting content for ministers, internal managers, or the public
• Using formal vs. conversational tone as needed
• Generating different formats (bullets, executive memos, Q&A)

Integrating ChatGPT into Government Workflows

• Using ChatGPT in Word, Teams, and browser-based workflows
• Combining ChatGPT with meeting/collaboration tools
• Reviewing and revising summaries in real time

Responsible Use and Validation

• Avoiding misrepresentation or hallucinated facts
• Validating summaries and citing original content
• Complying with information governance and security policies

Summary and Next Steps