Virtual Meetings using MS Teams

• Experience with hosting events or meetings

Audience

• HR
• Trainers
• Event hosts

MS Teams is a communication platform developed by Microsoft for online team collaboration and meetings. It supports one-on-one chat messaging, video calls, file sharing, and hosting of live events.

This instructor-led, live training (online or onsite) is aimed at HR, trainers, or event hosts who wish to use Microsoft Teams to facilitate engaging online meetings or live events.

By the end of this training, participants will be able to:

• Learn about the features of Microsoft Teams and how to use them for online meetings and events.
• Set up live events or meetings in Microsoft Teams, and then send invites to attendees.
• Familiarize with all available tools in Microsoft Teams to make virtual meetings more effective and engaging.

Format of the Course

• Interactive lecture and discussion.
• Lots of exercises and practice.
• Hands-on implementation in a live-lab environment.

Course Customization Options

• To request a customized training for this course, please contact us to arrange.

Introduction

• Overview of Microsoft Teams features and functions

Getting Started

• Installing MS Teams on desktop or mobile
• Choosing between Live Event or Teams Meeting

Creating a Live Event

• Setting up the event (Title, Location, Time, Details)
• Adding producers and presenters
• Choosing event permissions
• Configuring engagement options (such as moderated Q&A)
• Sharing attendee links through e-mails and meeting requests
• Joining live events

Scheduling a Teams Meeting

• Setting up the meeting using Calendar
• Inviting people outside the organization
• Creating a meeting through channels
• Accepting and joining the event from Calendar

Facilitating the Meeting

• Navigating the tools
• Viewing and sharing screens
• Sharing files in a meeting
• Using a whiteboard
• Taking meeting notes
• Recording the meeting
• Using breakout rooms

Making Meetings More Engaging

• Using live reactions and emojis
• Participating in discussions through chat
• Enabling live captions and transcripts
• Best practices and tips

Summary and Next Steps